Donations Acceptance Program – Infrastructure & Personal Property Donations

Engage Plan Execute Sustain

Engage with prospective partner

Address information technology, privacy concerns and other implementation considerations

Fully execute partnership agreement and issue press release

Monitor use

Fold in appropriate subject matter experts

Provide input on training content

Deploy tools, software, or other trade enforcement/facilitation solutions

Address technical issues as they arise

Evaluate the opportunity for technical and operational merit

Identify locations in need

Address immediate technical issues 

Redeploy tools within portfolio as necessary

Establish rollout strategy

Conduct training

Coordinate with partner to continuously gauge solution effectiveness

Operational Criteria Technical Criteria

Operational Impact

Funding & Financing Strategy (Technical)

Funding & Financing Strategy (Operational)

Project Duration & Timeline

Health & Safety Requirements

Technical Feasibility

Economic & Community Benefits

Planning Implications

Community Support

Proposal Support

Other Agency Support for Operations

Real Estate Implications

Environmental & Cultural Resources

Operational Criteria

Criteria Example Evaluation Factors

Operational Impact

  • Whether the proposal poses an adverse impact to existing local and regional CBP operations.
  • Whether the proposal presents measurable existing and future CBP operational benefits, including the proposal’s potential to enhance the security of the port of entry at issue.

Funding & Financing Strategy (Operational)

  • Whether the proposal presents a sound strategy for accommodating CBP’s exposure to operating costs (e.g., salaries, overtime, equipment, and technologies); specifically, what is being funded?
  • Whether the prospective donor’s overall funding and financing strategy for these costs appears to be viable, i.e., how it is being funded.

Health & Safety Requirements

  • Whether the proposal presents a sound strategy for sustaining or enhancing employee and public health and safety conditions both during and following donation acceptance.

Economic & Community Benefits

  • Whether the proposal presents measurable local, regional and national economic and community benefits, including reduced wait times and enhanced travel and trade.

Community Support

  • Whether the proposal has the support of all impacted local and regional stakeholders.

Other Agency Support for Operations

  • Whether the proposal addresses the ability of other agencies to provide operational support based on new or increased capacity, hours, location, or workload increases.

Project Duration & Timeline

  • Whether the proposal presents a feasible planning, development and delivery strategy that poses no to minimal adverse impact on current and future operations.

Technical Criteria

Criteria Example Evaluation Factors

Funding & Financing Strategy (Technical)

  • Whether the proposal presents a sound strategy for accommodating CBP and GSA’s, as applicable, exposure to planning, design and construction-related costs, in addition to first and out-year sustainment costs (e.g., equipment and technology operations and maintenance and facility rent); specifically, what is being funded?
  • Whether the prospective donor’s overall funding and financing strategy for these costs appears to be viable, i.e., how it is being funded.

Technical Feasibility

  • Whether the proposal appears to be technically feasible, including whether it appears to fit within the site footprint and includes all major technology components.
  • Whether the proposal purports to comply with all applicable laws, regulations and technical and security standards.
  • Whether the proposal appears compatible with existing equipment and technologies and established securities and protocols.

Planning Implications

  • Whether the proposal is consistent with CBP’s current list of out-year investment priorities.
  • Whether the proposal comports with the out-year planning priorities of CBP’s interagency and international partners.
  • Whether the proposal’s planning and delivery schedule appears to be both reasonable and accurate.

Proposal Support

  • Whether the proposal has public support at the political, national or regional levels, or any combination thereof.
  • Whether the proposal has support from all affected federal agencies.

Real Estate Implications

  • Whether additional real estate is required to accommodate existing and downstream operations and, if so, whether the proposal presents a sound strategy for acquiring such real estate.
  • Whether the proposal presents a sound strategy for identifying and acquiring necessary rights-of-way, easements or other interests in real estate.

Environmental & Cultural Resource Implications

  • Whether the proposal presents information on meeting the requirements of the National Environmental Policy Act of 1969, as amended (NEPA).
  • Whether the proposal presents the potential to affect cultural or historic resources.
  • Whether a Phase I Environmental Site Assessment has been completed in accordance with the American Society for Testing and Materials standards for any real property related to the donation.
  • Whether any recognized environmental conditions have been mitigated and, if not, whether a plan is in place to address them.

Operational Merit Legal Implications Financial Feasibility
  • Operational Impact
  • Operational Benefits
  • Funding Strategy
  • Health & Safety Requirements
  • Other Agency Support for Operations
  • Economic & Community Benefits
  • Project Duration & Timeline
  • Community Support
  • Proposal Conditions
  • Downstream Liabilities
  • Bonding & Insurance Coverage
  • Title & Ownership Evidence
  • Property Conveyance Authority
  • Tolling Authority
  • Compliance with Applicable Laws
  • Procurement Implications
  • Updated Cost Estimates & Funding Implications
  • Planning Funding Strategy
  • Design Funding Strategy
  • Construction Funding Strategy
  • Furniture, Fixtures, Equipment, & Technologies Funding Strategy
  • Operations & Maintenance Funding Strategy
  • GSA Fair Annual Rent Impact & Strategy
  • Staffing Funding Strategy

Proposal Viability Technical Feasibility Planning Implications
  • Safety Requirement Compliance
  • Public Support
  • Federal Agency Support
  • Recommended Donor
  • Qualifications
  • General Technical Feasibility
  • Design Standards & Technical Specifications
  • Systems Compatibility
  • Technical Scalability
  • Security Requirements
  • Internal Agency Need Alignment
  • External Agency Need Alignment
  • Detailed Planning & Delivery Schedule
  • Interagency & International Planning & Execution Readiness
  • Permit Strategy
  • Permit Completion
  • Sustainability Requirements

Environmental & Cultural Resource Implications Real Estate Implications
  • Environmental & Cultural Benefits
  • Phase I & II Environmental Site Assessment
  • Environmental Remediation Compliance
  • Environmental Decision Completion
  • NEPA Review
  • Historic Preservation Restrictions
  • Historic Preservation & Cultural Resources Review
  • Real Estate Sufficiency
  • Real Estate Acquisition Strategy
  • Right-of-Way Acquisition Strategy
  • Right-of-Way Acquisition Completion
  • Temporary or Permanent Easements
  • Utilities Management Strategy

Pre-Proposal Evaluation & Selection Connect with and educate external stakeholders and prospective donors. Provide front-end feedback re: operational and technical viability.
Phase I: Proposal Evaluation & Selection Within 60 days of proposal receipt, Evaluation Leads and SMEs conduct preliminary review and send requests for clarification, if necessary. Prospective donor responds to clarification requests. Evaluation Leads conclude evaluation; reach consensus on proposal recommendation. Senior leadership reviews and either approves or disapproves the recommendations. Approval announced; notification letter issued within 180 days of receiving a completed proposal.
Phase II: Proposal Planning & Development Negotiate and sign MOU formalizing planning and development activities, anticipated timelines, funding obligations, and roles and responsibilities.— Plan and develop conceptual proposal into an executable project Confirm project execution readiness.
Phase III: Donation Acceptance Agreement Negotiate and sign Donation Acceptance Agreement formalizing the terms and conditions under which CBP or GSA, or both, may accept a donation.— Proceed to project execution.

Partner Name Port of Entry
The City of Donna Donna Rio Bravo Port of Entry
The City of Pharr Pharr Texas Port of Entry
The City of El Paso The Ysleta Bridge
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